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Marina Update 8-11-22

Here’s an update on the marina — it’s a long one but you all wanted to know what has been happening.

Building, Zoning, & Economic Development Committee

Marina Update Meeting

Meeting Date: 08/02/2022

Update Provided: 08/11/2022

Next meeting: September 6, 2022 at 5:00 p.m.
Campground
  • o Camp trailer clean-out has been installed.
  • o IDPH State inspector has OK’d the installation and indicated it was up to code. Inspector also indicated he was adding comment about the location as being in the flood plain.
  • o Now PENDING issuance of the campground permit from IDPH.
  • o TO DO: Install parking blocks at 6 of the campsites (not needed at the ADA site since it is a drive-through site.
  • o TO DO: Install gates which will be used to close access to the campground on an as needed basis.
  • o TO DO: obtain and install fire rings.
  • o Use of campground host was discussed.
  • o Security cameras have been obtained but wi-fi has not yet been installed. Cass Comm will be providing the wi-fi to the City as part of their current agreement with the City. Thank you Cass Comm!
Campground Resolution
  • TO DO: The Mayor is to contact the City attorney on the use of renting the ADA campsite if it is not rented. Can it be reserved on-line if it is the last available campsite? Or can it only be rented on a walk-up basis (i.e., arrive at the campground and the site is available). Information will be incorporated into the campground resolution.
  • TO DO WHEN READY: Per the OSLAD grant, any fees charged at the campground need to be approved by IDNR. The Mayor will obtain this approval. Fees to be approved include: campsite per day, UTV use, and shelter. Not sure IDNR needs to approve food truck fee as they will not be parked in the campground area. Once IDNR approves the fees they can be incorporated into the campground resolution.
  • DRAFT campground resolution has been provided to Chairman Seward and Mayor Harris on 08/11/2022 for sharing with the Building, Zoning & Economic Development Committee and/or city council members. The resolution has been shared with Harbor Committee members as of 08/11/2022.
Turning Radius on Marina
  • No Corps permit is needed since not disturbing the levee.
  • Need 30o had 90o for safe turning of vehicles with camping trailers.
  • Rock base to start at the bottom and build up to the road.
  • Public Works will be doing this project using current stockpiles of rock and dirt.
OSLAD Grant (IDNR)
  • The grant cannot be closed-out until the campground permit is issued by IDPH – PENDING.
  • Tests of the well have come back with no problems. The well is on a scheduled to be tested regularly.
Campground Reservation System
  • TO DO: Compile a list of campground software to be used by City staff to complete phone inquiry to determine costs, etc. Janet Pate indicated she would compile this list.
  • The reservation system should be able to do the following:
  1. reserve a site on-line and pay the corresponding fee
  2. ability to be able to charge an additional administrative fee
  3. reserve the shelter at the marina
  4. ability to pay fee if bringing an UTV
Dredging – Phase 3
  • o If dredging is completed under the railroad bridge, the railroad will have staff on-site during dredging operations.
  • o Must obtain a Right of Entry permit from the railroad each time dredging occurs under the railroad bridge.
  • o Mayor had a conversation with Darin Sheppard who indicated he didn’t believe dredging was needed under the railroad bridge as part of the Phase 3 dredging.
  • o Phase 3 dredging cost is estimated at $350,000 but could be cheaper if hydraulic dredging is used as opposed to mechanical dredging. The City has permits from the Corps for both types of dredging. Mechanical dredging expires 12/31/2026 and the hydraulic dredging permit expires at the same time.
  • o Mayor has been in contact with one company regarding maintenance dredging to obtain an estimate of what that cost could be in the future.
  • o IEPA permit issued for dredging will need to be modified if the City uses hydraulic dredging as it is issued for mechanical dredging only. The engineer indicates it would be an approximate 90 day process with IEPA to get this done. DO contact engineer if planning to do hydraulic dredging in Phase 3.
  • o When the Phase 3 dredging is completed (approximately 50 cu. yds.) the disposal pit within the marina will be at capacity. Future maintenance dredging will require a place to put dredged material. No additional discussion on future disposal pit—future topic down the road.
  • o It was asked if the City is going to provide any funds for Phase 3 dredging and it was indicated future TIF funds are being distributed as follows: 40% towards the new housing development that Beardstown drastically needs, 20% to surplus fund, 40% for other projects that receive applications from properties within the TIF zones. As a result, other funds will need to be identified to complete the Phase 3 dredging.
Food Trucks at Marina
  • o Current City ordinance does not allow for the pro-rating of the yearly fee to accommodate daily, weekends, etc. use of food trucks at various locations throughout town.
  • o The committee responsible for updating this ordinance will complete a revision to be able to pro-rate on the response that enforcement of the fees will be completed in the future.
  • o Requirements for food trucks: valid food license, sales tax number, applications required 48 hours in advance to set-up, and an inspection by health department before operations.

::: JANET PATE :::